---
title: How to Log a Meeting
description: Step-by-step guide to logging meeting notes in Hive, including attendees, tagging colleagues, and associations.
---

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# How to Log a Meeting

## Recording meeting notes so they land on the right date and show up in reporting.

Logging meetings is a core function of Hive. The benefit over a plain note is that a logged meeting **backdates to the exact date and time the meeting occurred**, so it appears correctly in activity reports and dashboards.

---

### Logging a meeting

**Step 1.** Open the contact's record and click **Log meeting**.

![](https://hubspot.energyconsumersaustralia.com.au/hs-fs/hubfs/image-png-Aug-13-2026-02-42-51-6057-AM.png?width=483&height=336&name=image-png-Aug-13-2026-02-42-51-6057-AM.png)

> **Can't see the button?** You may need to reorder your activity buttons. Ideally you want **Note**, **Log meeting**, and **Log call** visible.

**Step 2.** Fill in the meeting details — **attendees**, **meeting start time**, and your **notes**.

![](https://hubspot.energyconsumersaustralia.com.au/hs-fs/hubfs/image-png-Aug-13-2026-02-43-11-7617-AM.png?width=787&height=712&name=image-png-Aug-13-2026-02-43-11-7617-AM.png)

**Check the meeting start time.** It defaults to now — change it to when the meeting actually happened, or the reporting will be wrong.

You can **tag colleagues** in the notes using @. They'll receive a notification.

> **You don't need to fill in Meeting outcome or Duration.** These fields are fixed in the system and can't be removed. Leave them as they are.

**Step 3.** Check what the meeting is associated with using the **Associated with** dropdown. From August 2026 you'll also be able to associate meetings with **Projects**.

![](https://hubspot.energyconsumersaustralia.com.au/hs-fs/hubfs/image-png-Aug-13-2026-02-43-34-9050-AM.png?width=767&height=657&name=image-png-Aug-13-2026-02-43-34-9050-AM.png)

**Step 4.** Click **Log meeting**.

![](https://hubspot.energyconsumersaustralia.com.au/hs-fs/hubfs/image-png-Aug-13-2026-02-43-55-5553-AM.png?width=1012&height=852&name=image-png-Aug-13-2026-02-43-55-5553-AM.png)

---

### What to put in your notes

Follow this structure:

1. **Executive summary** — 2–3 sentences covering the purpose and key takeaways.
2. **Stakeholders present** — internal and external attendees.
3. **Key discussion points** — bullet points, with key themes or ECA objectives in bold. Group by topic if the meeting covered multiple policy areas.
4. **Action items and next steps.**

**Log by the end of the week.** Set aside time each week to write up meeting notes.

Before logging, it's good practice to send a draft to other attendees for corrections.

See **Ways of Working** for who's responsible for logging notes from different meeting types.

---

**Related articles** *(link once published)*

- Ways of Working
- How to Log Emails in Outlook
- Glossary of Key Terms

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